Believe it or not, there are many people who are overpaying for their copier maintenance. Whenever you have a copy machine in your office, you need to make sure that you have a regular schedule for maintenance. However, you also want to take into account how much you are spending versus what is necessary to keep your copier running properly.
To make sure that you are not overpaying for your copier maintenance, you need to have a good understanding of your company’s overall needs. There are some cases where a business finds out that they are paying for copies that are never going to be used. For example, you could be involved in a contract that you end up paying for anywhere from 10k to 20k copies each month, yet you only use a fraction of that. If you are using less copies, you end up paying more for the contract. When you have a maintenance deal in place to go along with this contract, you are also paying more to have maintenance that might not be necessary.
With that being said, maintenance is needed from time to time on your copy machine. To get quality copies, you need to make sure that the machine is cleaned regularly and the parts are checked so that there is no jamming that can occur. In order to have quality copier repair, service and maintenance, you will want to develop a relationship with a dependable service company that knows all about the type of machine that you have in your office.
Once you have a good service company to provide copier maintenance, you will be able to prolong the life of your machine and make sure that you always have photocopying capabilities. The money that you save in the long run can be used on other things for your business or office.
If you are like the average person these days, your home is probably filled with many different kinds of electronic media. You probably own a computer, a smartphone or tablet, DVDs, CDs, and more. All of these devices can store data on them in different ways, but you do not always want this data to fall into the wrong hands.
With a good electronic media destruction service, you can make sure that your files are thoroughly erased so that there is no chance that anyone else can retrieve them. This is particularly important for businesses that work with a lot of sensitive information. They need to protect themselves and their customers from theft.
Many businesses like to upgrade their electronic equipment on a regular basis so that their employees have the tools they need to be as productive as possible. However, this means that the old equipment will have to be discarded. Before doing so, it is important to hire a top electronic media destruction service to wipe the storage space on these devices so that the files are no longer accessible.
Fortunately, there are some great options out there when it comes to permanently deleting files. It is not enough to just delete the files yourself, or even to format the hard drive. A determined individual could retrieve the data from these devices without too much difficulty. You need to take steps to ensure that your files have been physically destroyed beyond any chance of retrieval.
When you are getting rid of old electronics, do not take a chance with your sensitive information. Instead, call a top electronic media destruction service right away. With their help, you can make sure that all of your files are deleted so that they cannot fall into the wrong hands.
Is it time to lease a new copier for the office? Or are you renewing an old lease? While a business owner might handle this process about once every five years, a copier company does it every day of the year, which means they have a lot more experience and big advantage in terms of negotiation. However, a few simple copier leasing tips can put you on even ground with this corporate giants. Read the copier leasing tips below and prepare yourself for a more favorable negotiation this time.
1. Don’t settle for the list price.
A new copier machine might have a list price of $75,000, but in reality, they won’t usually get anything near this, aside from people who pay leasing fees. Not all, but the majority of leasing companies will offer a discount up to 25 percent off of this actual list price, but there’s one catch: you have to ask for it. They won’t offer this discount voluntarily because there are already so many companies that seem content with paying the list price. At any rate, it certainly couldn’t hurt to ask.
2. Don’t settle for the first copier company.
There’s likely several different copier companies in your local area, which means you’ve likely got some competitive spirit that you can work between the various companies. You should always start by visiting a few different copier companies, where you should find out the differences between their pricing plans and their machines. Don’t be afraid to let them know you’re shopping around and if you’ve spotted a better deal. If you have managed to find a better deal on the same equipment, then they may be willing to beat the competitor’s price. It’s certainly not unheard of in the copier industry.
These simple copier leasing tips are enough to save you some money the next you need to find a new copier lease.